What is a Conference Agency?

Finding the right Conference venue in the right location at the right price to meet the budget can be very time consuming and stressful for the Meeting booker, so why not use the FREE service provided by an experienced Conference Agency.

An experienced conference agent will understand what it takes to make the meeting successful. They will take the brief and source a minimum of three options in a location of the client's choice. These days there are a number of other options available instead of hotels and conference centres, the choices may include unusual venues the client may not be familiar with, such as sporting venues, stately homes, castles and museums who all offer meeting facilities.

No request is too large or small for an experienced Conference agency to handle, from an interview room, to a national conference, gala dinner, road show or exhibition. The Agent will source suitable venues to meet the requirements and budget, negotiate discounted meeting rates and favourable terms to ensure cost reductions and wherever possible negotiate complimentary added value extras.

Most agencies will offer the client a dedicated expert venue finder to handle their request, so they will have one point of contact. If required, they will accompany the client on site inspections to the preferred options; give advice and assurance with contract signing, AV and Production support and all types of event management.

The service offered by Independent Conference Agents is FREE to use, and the consolidated buying power will give the client the opportunity to access Agency or Corporate rates that would not be available to them. The agency funds the service by earning a small commission from the venue when the event is booked.

The Conference Agent will also be able to offer advice on ways to pay for the event and ensure billing instructions are acceptable to the client.

Some agencies have their own dedicated, delegate registration systems for large conferences and staging and event management, other companies will be able to recommend tried and trusted partner companies to the client. Guest speakers and themed evenings will all come under the remit of the Conference agent. So one phone call will fulfil all the clients' requirements.

An independent Conference agency will have access to thousands of venues in the UK and worldwide. They will have the buying power to ensure you obtain 'value for money' and the experience and expertise to fully understand your requirements and ensure your meeting is a great success.

For expert venue finding advice and booking , please call Conferences UK on 0800 567 0050 or Click here to make a conference or meeting enquiry.